Why use us to manage your next convention or conference?
Why not plan your convention or company conference with Australian Discount
Travel & Tours? Our years of experience as a leading convention & conference
travel specialist, combined with our exclusive arrangements with one of
Australia's leading convention management companies make us your "one stop shop"
when it comes to planning and organising your conferences & conference
delegates' requirements. Our team can arrange
venue, accommodation, air, travel insurance, delegate information packages,
meals, day tours, and all those little "extras" that accompany convention
planning and design. By booking through our professional team of specialist
conference consultants and travel managers we'll ensure that we reduce your
stress levels and make your next conference or convention a treat to remember.
We even work with you within your budget to assist you create and maintain
your conference or convention budget. We'll meet with you and arrange the most
suitable venue to meet your specific requirements. We want your conference or
meeting to be the best you've ever experienced - without creating those
unspeakable pressures demanded by your budgetary or logistical requirements. Our convention-planning and travel management credentials.
Our experienced conventions & meetings management partner carries vast
experience in organising conferences and/or managing conventions. Whether your
organisation requires a short 1/2 day seminar or a full 28 day conference, our
exclusive convention-wise partner will bring you the best available service,
derived from years of specialist experience combined with top professional
management skills. Make your next conference a delight - not just for your
delegates, but for you too! Based in Hobart, our convention management partner
has vast experience in conference planning and has enjoyed years of success at
the top of this demanding industry. This vast experience ensures your next
conference will be well-planned and seamlessly professionally delivered.
Notwithstanding our partner's base in Hobart - an ideal quiet, safe, &
picturesque location for all conferences and conventions - we are able to
facilitate conferences (& travel planning) anywhere in Australia.
Likewise, we
have years of experience as the state's leading conference & convention travel
manager. For over a decade we've specialised in managing state, national and
international travel requirements for large numbers of conference &
convention delegates. We provide booking (and booking amendments/cancellations)
via telephone, fax, online or email; providing your conference delegates with
the variety of choice that will ensure their convention travel needs are
facilitated in a professional, seamless manner. Our award-winning team of expert
travel consultants will ensure that whether your delegates are arriving at a
convention or
leaving the venue for home, their travel arrangements will be completed
with a minimum of fuss by our efficient & professional travel management team.
We can even provide your delegates with advice & booking of a range of
recreational activities, ensuring that your delegates are fully prepared for
their conference and importantly, their leisure time too!
We are a fully licensed and insured international travel agency (Lic TAS156) and
a full member of the Australian Federation of Travel Agents (AFTA No 00002152).
All registered travel agents are required to carry full Travel Compensation Fund (TCF) licenses
(for insurance purposes). Our TCF License number is 7/9028. Our qualifications,
licensing and company status is unquestionable and is maintained at the highest
possible international levels. We compromise nothing to provide for you and your
organisation a full professional travel management service.
Our
Professional Partner is an Associate Fellow of Meetings Events (AFME) Australia
and can provide you with the following professional convention or conference
planning services:
Liaising with your convention's
organising committee or key personnel.
Provide conference secretariat
services.
Assist with critical seminar or
conference path-planning.
Assist with conference budget
planning and oversight.
Help plan your conference program.
Provide convention banking &
accounting services.
Liaise with conference delegates,
speakers and trade exhibitors.
Assist with venue selection and
booking (Nation-wide).
Select suitable conference
accommodation.
Provide seminar or conference
booking services using our Events Interactive system.
Host your website or provide
conference page web-development.
Make all transport arrangements to
conference venues.
Create conference brochure &
registration forms, and advise on printing.
Undertake all registration
administration using on-line facilities.
Prepare and publish Proceedings
(hard copy or CD/DVD).
Provide audio-visual advice and
equipment booking.
Provide conference tickets and name
tags.
Provide and pack conference
satchels.
Assist with convention
publicity.
Assist and/or manage your
sponsorship & exhibition planning.
Assist with insurance requirements
(Public Liability).
Provide on-site conference support.
Assist with theme functions and
pre/post conference tours.
Provide hospitality, tour desk
amenities & airport greeting/pickup.
Assist in the
design of the expressions of interest brochures, conference registration
brochure, call for papers and proceedings.
Host a basic
conference, convention or seminar web page.
Receive and
acknowledge delegate registrations online.
Book and confirm
accommodation online.
Organise morning,
afternoon teas and a working lunches as required.
Assist with the
conference dinner preparation, venue selection and entertainment.
Produce name
badges.
Staff the
conference registration desk throughout the conference.
Order satchels or
gifts as required.
Assist with
travel, tours and incentive packages.
Assist with
budgets and critical path planning.
Attend your
meetings and oversee the entire planning process.
Assist
others when you book your conference travel through us.
Your conference delegates will not only experience a wonderful conference or
convention, but they'll appreciate the fact that having booked their travel
through us, that profits from our agency by law, flow to persons of
under-privileged status. Our not-for-profit travel agency is specifically
founded on the principle that its company profits go to OECD-recognised
"Developing Countries", such as Fiji, Colombia, India, Cambodia, South Africa &
Zambia (as well as to other needy charities and projects). We already donate to
& support various projects in these countries and
the benefit to our projects, (when your conference delegates book their travel through
us) is immense!
By law our Directors (Board
Members) work as
volunteers, ensuring that our donation potential is maximized.
Based in safe, secure & picturesque Hobart, our travel team will be able to
cater to the most demanding travel plans to anywhere in the world. We are a
fully licenced and insured International Travel Agent that offers conference
delegates the opportunity to book their travel online (domestic or international
destinations), via phone, email or fax. We even offer after-hours service. Our service fees &
miscellaneous charges are the most competitive in Australia and we are fully
committed to find you the best airfare available for day of travel.
Our Convention Management partner is able to work with you from early planning
to final day "clean up". Let someone else worry about those details that simply
"crop up" out of nowhere, often frustrating and impeding your other more
important work commitments and potentially damaging or even ruining your
conference.
Phone us for more details about our convention & conference travel partnership.
03 6231 3844
Book your
Conference Domestic Airfares here - compare all domestic fares with Qantas, Jetstar and
Virgin Blue at a single click.
Book Online Travel
Insurance here to assure
or your convention or conference travel needs are covered.
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International Flights & accommodation to any conference, or convention anywhere in the world.
Useful Conference & Conventions
Definitions:
Convention
A meeting or
formal assembly, as of representatives or delegates, for discussion of and
action on particular matters of common concern.
Conference
The act of conferring or consulting together;
consultation, especially on an important or serious matter.
Seminar
Any meeting of a small group of students, as in a
university, engaged in advanced study and original research under a member of
the faculty and meeting regularly to exchange information and hold discussions.
Symposium
A meeting or conference for the discussion of some
subject, especially a meeting at which several speakers talk on or discuss a
topic before an audience including a collection of opinions expressed or
articles contributed by several persons on a given subject or topic.
Meeting
To assemble for action a conference, or other common
purpose, as a
committee, legislature, or class.
Summit
The highest state or degree. Or
meeting of the members with the
highest level of diplomatic or other governmental officials.
Congress
A formal meeting or assembly of
representatives for the discussion, arrangement, or promotion of some
matter of common interest. An act of coming together, an encounter, or a
meeting. An association, especially one composed of representatives of
various organisations.
Chairman
(sometimes referred to as the "Chair")
Literally
"the holder of the chair" (specifically the chair of authority). The term "man" (in "Chairman")
does not in any way confer or infer gender-based attribution. Rather, the term "chairman" is used in the
same context and with similar meaning to the term "manual" - designating
the use of
the hand to control (as in manual gearbox versus automatic gearbox). Hence
the phrase "Who holds the chair?" refers to the person who controls
the "chair of authority" and to the person who has authority to
manage or control any procedural matters associated with a meeting.
Usher
A person who escorts
people to seats in a theatre, church, etc or a person acting as an official
doorkeeper, as in a courtroom, meeting place or legislative chamber.
Convener
The person or
persons designated to cause to come together or assemble a group or groups of
persons, usually for some public purpose.
Recent
examples of conferences, seminars & conventions managed*.
*All examples
personally managed by our Professional Convention Management Partner
over the last 2 years.
Security
Professionals Congress
Grand Hyatt
Hotel
Melbourne, Vic
9 - 10 May 2007
Institute of Professional Editors National Conference
Wrest Point
Convention Centre
Hobart,
Tasmania
9 - 12 May 2007
Early
Childhood Australia Inc - Tasmania
Wrest Point
Convention Centre
Hobart,
Tasmania
31 March 2007
Residential
School in Electric Power Engineering
University of
Tasmania
Hobart,
Tasmania
21 January - 3
February 2007
Australian
Wooden Boat Festival
Sullivans Cove
Hobart,
Tasmania
February 9 -
12, 2007
Intelligence
2006
Sofitel Hotel
Brisbane, QLD
17 - 19 October
2006
Safeguarding
Australia 2006 5th Homelands Security Summit & Exposition
National
Convention Centre, Canberra, ACT
19 - 21
September 2006
Menzies
Research Institute
"Introduction to the Principles and Methods of Epidemiological
Research"
Hobart Function
and Conference Centre 12-15 September 2006
The Royal
Australian and New Zealand College of Ophthalmologists 37th
Annual Scientific Congress
Hotel Grand
Chancellor, Hobart, Tasmania
6 - 9 November
2005
Intelligence
2005
Four Seasons
Hotel, Sydney, NSW
2 - 4 November
Society of
Occlusal Studies Seminar
29 - 30 October 2005
AUPEC 2005
University of
Tasmania, Hobart, Tasmania
25 - 28
September
Australian
Law Libraries Group
Hadleys Hotel,
Hobart, Tasmania
29 - 30
September
Chief of
Army's Conference
National
Convention Centre, Canberra
22 - 23 September 2005
Australian
Anglican Schools Network
Launceston
Church Grammar School, Launceston, Tasmania
16 - 18
September 2005
Aged and Community Services Tasmania
Federal Hotels
Country Club, Launceston
August 24 - 26
Safeguarding
Australia 2005 4th Homelands Security Summit
National
Convention Centre, Canberra, ACT
12 - 14 July
ACROD
Hotel Grand
Chancellor, Hobart, Tasmania
18 - 20 July
2005
Rhapsody 21C The Future of University Museums and Art Galleries in
the New Century, Launceston, Tasmania
25-27 May 2005
17th International Clean Air & Environmental Conference
Wrest Point Convention Centre, Hobart, Tasmania
3-6 May 2005
Future Warfighting Conference 2005 National Convention Centre, Canberra, ACT
20 - 21 April, 2005
Important Notice:
Due to the constant changes in circumstances in various countries of the world
we highly recommend that before you consider travelling to check out free
information at the Australian Government's Smartraveller site http://www.smartraveller.gov.au/.
Smartraveller phone service
Call 1300 139 281 (local call cost within Australia) and our advice will be
spoken to you.
Travel Advice Faxback service
Call +61 2 6261 1299, and follow the instructions
Contacts for help
24-hour Consular Emergency Centre: +61 2 6261 3305 or 1300 555135 (local call
cost within Australia)
